JULY 2023 - BOARD UPDATES

 

 

Online Annual Payment Options

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Directors of the Cross Link Trace Homeowner Association hereby resolves as follows: 1. Homeowners with a zero balance may request an annual bill for the forthcoming year. (Totaling the full amount of the annual dues) 2. The homeowner must submit the request in writing on/or before December 15th of the preceding calendar year the assessments are due. 3. The homeowner must follow the procedures as outlined on the association’s website. 4. If the annual amount is not paid in full by the 31st of January, the account will automatically defer to quarterly billing and subsequent late interest billed. 5. The Board reserves the right to deny a homeowner’s request who is past due or made a prior request and failed to fulfill the payment obligation. 6. The Board reserves the right to revoke this resolution at any time by majority vote.

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Effects of Delinquent Payment

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Directors of the Cross Link Trace Homeowner Association hereby resolves as follows: 1. Any assessment or portion thereof which is not paid when due shall be “delinquent”. 2. If the assessment or portion thereof is not paid within thirty (30) days after the due date, the same shall bear interest from the date of delinquency at a rate of nine percent (9%) per month. 3. The Board shall suspend privileges or services provided by the association (except rights of access of lots) during any period that assessment or other amounts due and owing to the association remain unpaid for a period of 30 days or longer. 4. The voting rights of a Homeowner who is delinquent is automatically revoked until the balance is paid in full. 5. A Homeowner who is delinquent two (2) quarters will receive an official “delinquency notice” and will be assessed a collection fee of $100.00. 6. A Homeowner who is delinquent three (3) quarters or more will receive a 15-day notice and advisement of intent to file a lien. 7. A Homeowner who is delinquent three (3) quarters or more and fails to pay the balance in full with-in fifteen (15) days will be assessed a $300.00 attorney fee. 8. A Homeowner who is delinquent three (3) quarters or more and fails to pay the balance in full or request a payment plan with-in (15) days of the notice must communicate directly with the attorney handling your file upon receipt of the LIEN NOTIFICATION. 9. The Board may deny any payment plan request from a homeowner who fails to make a written request with-in fifteen days of receipt of a certified mail notice of delinquency. 10. A Homeowner may electronically request the preparation of a statement of unpaid assessments as outlined on the Association’s website however must pay a one-time fee of one hundred-dollar ($100.00) in conjunction with the request and an additional onehundred-dollar ($100.00) fee to expedite service. The statement will be provided with-in ten business days of receipt of the payment and with-in three business days for expedited service. A Homeowner request for preparation of a statement of unpaid assessments in no way relieves a homeowner of their obligation to pay assessments. 11. A Homeowner who would like to dispute a charge may do so by submitting a dispute inquiry on the Associations’ website and following the steps outlined prior to receipt of a 15/day notice and the expiration of the 15-day prescriptive period to respond. The inquiry must include;(a) the property owner name; (b) property address; (c) specific disputed amount; (d) date of payment disputed; (e) proof of payment (cancelled check). If the disputed assessment was paid properly on time, the association will promptly reverse all late charges, fees, interest, collections fees etc. associated with the discrepancy.

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Procedures & Terms of Payment Plans

NOW, THEREFORE, BE IT RESOLVED THAT the Board of Directors of the Cross Link Trace Homeowner Association hereby resolves as follows: 1. Payment Plan request must be made in writing as outlined on the Association’s website. 2. The Board will review all payment plan request at the next regularly scheduled meeting. 3. The Board may deny any request from a homeowner who fails to make a written request with-in fifteen days of receipt of a certified mail notice of delinquency. 4. There is a one-time fifty-dollar ($50.00) administration fee which must be included with the first payment. 5. Payment Plans in no way relieve a homeowner of their obligation to pay quarterly assessments as they become due. 6. The Association reserves the right to proceed with filing a lien. 7. Payment Plans will not relieve/waive previous late interest/fees. 8. All payment plan payments must be made via ACH Automatic payments. 9. Payment plans may not extend longer than twelve (12) months from date of execution. 10. The homeowner may we required to provide proof of ability to pay the agreed amount. 11. Initial payment must be received with-in 14 days of the execution date. 12. The “execution date” is defined by the date in which the document is approved and signed by the board. 13. Should a homeowner become delinquent in payment of future assessments, the terms of the payment plan agreement will become null and void. 14. Should a homeowner become delinquent in one (1) installment, the terms of the agreement will automatically become null and void and classified as “defaulted” at which time the Association will proceed with further collection efforts. 15. "Delinquent" as used hereinabove means submitting a payment three (3) or more days past the agreed due date. 16. Once a payment plan has been defaulted on, the Association reserves the right to collect ALL assessments, late charges, interest, and other applicable fees from the original delinquency date. 17. Homeowners which default will not be eligible for another plan for 3 years from the date a payment plan is missed or late. 18. Provided payments are made (timely), the Association will refrain from commencing any other collection efforts or adding additional late charges. 19. A payment plan will be considered in effect until all signatures are executed, approved by the board and initial payment has been received. 20. Should a homeowner sell their home prior to the last payment associated with the payment plan agreement, the Payment Plan is voided, and the full amount shall become payable at the time of closing.

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